HUMAN RESOURCES
Sec. 300-12: Guidelines for Campus Temporary Employment Services (CTES)
Responsible
Office: Human Resources Revised: April 2004
References / Resources
UC Business and Finance
Bulletins
BUS-43,
Materiel Management - Employee-Vendor Relationships, Part 7
UCI Administrative Policies
and Procedures
Section
707-12, Guidelines for Securing Services of Independent Contractors
Contact: CTES at (949)
824-7317 or (949) 824-8282
A. Temporary Staffing
Temporary employment pools are operated by Human
Resources to serve campus, hospital, and laboratory staffing needs. Provided
the staffing requirement does not involve an individual with an existing employer-employee
relationship with the University (see BUS-43,
Part 7), departments may obtain temporary support through Campus
Temporary Employment Services (CTES).
The primary goal of the temporary employment pool is to provide immediate administrative and technical support services to University departments. Departments utilize temporary employees to complete special projects, to respond to workload fluctuations that are unusual or episodic in nature, to fill in for employees who are on leave, or to fill in during a recruitment period.
The second goal is to provide the campus with a viable source of candidates for its career and limited appointments
Individuals employed in temporary employment pools will generally be appointed
to a floater position (with the exception of AFSCME represented titles.)
A floater appointment is reserved for use in temporary employment pools, established at any percent of full time up to 18 or 24 months depending upon collective bargaining unit agreement.
An employee in a floater appointment is not a career, casual-restricted, academic, limited appointment, or per diem employee.
An employee with a floater appointment is "at will" and may be released from the temporary employment pool without just cause.
If an individual in a floater appointment has a break in service for a period of 120 consecutive calendar days, that individual may be re-hired into a new floater appointment.
A department may request a floater who is in the CTES employment pool, however, floaters will be assigned by CTES based on their availability and qualifications.
Payroll servicing restriction: Departments may not recruit individuals then refer them to CTES to be hired for assignment to their unit.
C. Procedures to Request a Floater
Requests for temporary employment services are submitted through Quick
Temp on a web-based request form.
The requesting department completes the Quick Temp request, indicating the
type of duties the person is expected to perform, any special qualifications
required, duration of assignment, number of hours per day, and location. The
account/fund and department contact are also required for CTES billing purposes.
CTES screens and interviews candidates and will assign the most qualified
and available candidate to the department. Floater employees may only work
a total of 1,500 hours in a job assignment with a total floater appointment
of no longer than 18 or 24 months, depending on their collective bargaining
agreement. Once a floater has worked 18 or 24 months, a 120-day break in service
is required. CTES will monitor the number of hours an individual has worked
and provide the hiring department with a status of hours worked.
The floater employee reports directly to the hiring department and submits
their timesheet on-line. The department contact receives an electronic copy
of the timesheet, verifies the hours worked, and approves the time sheet.
An electronic copy of the timesheet is sent to the CTES office for final approval.
Hiring departments are responsible for verifying the accuracy of all hours
reported by floater employees, and for advising CTES and the floater employee
immediately of any discrepancies.
CTES charges departments monthly for temporary employment services.
For questions, or to discontinue the services of a temporary employee, call
CTES at (949) 824-7317 or (949) 824-8282.