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UC IRVINE ADMINISTRATIVE POLICIES & PROCEDURES


BUSINESS AND FINANCIAL AFFAIRS
Accounting
Sec. 701-08: Procedures for Control of Expenditure and Income Funds


Responsible Office: Accounting & Fiscal Services
Revised:
January 2003
 

References / Resources

Contact: Manager-Operations, Banking & Student Fees at (949) 824-5686


A. Definitions


B. Responsibilities


C. Procedure for Reconciliation and Corrective Action

Each activity manager maintains procedures that monitor and verify the appropriation, expenditure, and encumbrance transactions (liens) as well as the current unexpended balance for each subaccount, in order to reconcile balances to the monthly General Ledger. Income accounts should also be monitored to verify that deposits have been correctly recorded.

The General Accounting Division of the Accounting Office will give assistance to any department, upon request, in establishing an appropriate procedure.



 Alpha Index :  Table of Contents :  Official University Policies & Procedures :  Questions :  UC Irvine