BUSINESS
AND FINANCIAL AFFAIRS
Materiel Management - Procurement Services
Sec. 707-15: Guidelines on Acquisition and Use of Controlled Substances (Narcotic
& Non-Narcotic)
Responsible
Office: Materiel & Risk Management
Revised: May 2001
References / Resources
U.S. Drug Enforcement
Administration, Department of Justice
IDA
267, Acquisition and Use of Controlled Substances
Contact: Purchasing
at (949) 824-8454
The U.S. Department of Justice, Drug Enforcement Administration (DEA), cooperates
with the State of California to control the acquisition and use of all CONTROLLED
SUBSTANCES which come under the jurisdiction of federal and State of California
Controlled Substance Acts. Each campus has the individual responsibility for insuring
that all activities concerned with the acquisition, control, reporting, and disposition
of controlled substances are conducted in compliance with federal and state regulations
and University policy. These guidelines apply to all campus activities, including
those under contracts or grants.
The Associate Vice Chancellor-Administrative and Business Services and the
Executive Director, UC Irvine Medical Center are designated (IDA267)
as the certifying officers on the Chancellor's staff to sign required documents
in connection with the acquisition and use of controlled substances. The Materiel
Manager and the medical center Materiel Manager are delegated the authority to
sign all forms and documents required by the federal and State of California Controlled
Substance Acts, in connection with the acquisition and use of controlled substances.
D. Requisition Authority and Approval
A Signature Authorization, Form U242, solely for the
requisition of controlled substances, must be on file with
Materiel Management for each person who is authorized to use controlled
substances.
All requisitions for controlled substances must be signed by a Principal Investigator or Department Chair. A Signature Authorization
form (Form U242) for Controlled Substances must be on file in Materiel Management.
Orders for controlled stubstances can only be placed by Procurement Services
after approval by the Materiel Manager.
1. Controlled substances must be ordered on a separate requisition.
2. A requisition is required even when controlled substances are obtained at "no charge."
Deliveries of controlled substances from vendors are made directly to the
Student Health Center Pharmacy. The pharmacist will notify Materiel Management
and the Principal Investigator upon receipt of an order. The Principal Investigator
or an authorized individual who has a Signature Authorization form on file can
make an appointment to pick-up the order at the Student Health Pharmacy. Unauthorized
persons may not pick up these orders.
Prior to conducting an inventory, the DEA will be notified in writing by Materiel Management.
I. Disposal Procedures
Requests for the disposal of controlled substances that have expired, or are no longer
required, shall be submitted through the Materiel
Manager via Student Health Center Pharmacy to the
Regional Director of the DEA. Individuals responsible for the use
and handling of controlled substances will arrange to have the materials and required documentaion
delivered by authorized individuals (see F. Delivery Procedures) to the Pharmacy.The Student Health Center
pharmacist will assist the department in preparing the necessary forms. Materiel Management
will arrange to have the materials picked up from Student Health Center Pharmacy by a DEA registered firm.