This version of the Records Disposition Schedules Manual, which may be browsed by chapter, is maintained at UC Irvine by Distribution & Document Management for the UC-wide audience. A searchable format is maintained by UCOP-Information Resources and Communication which has UC-wide policy responsibility for records and information practices.

Please contact your particular location's Records Management Coordinator with any questions about records disposition.

Table of Contents

University Statement on Ownership of Administrative Records
Explanations and Symbols
UC Records Management Coordinators

Disposition Schedules (Classified by Functions)

I. Administrative

A. Agreements

B. Applications and Requests

C. Certificates, Licenses, Permits, Registrations, and Warrantees

D. Contracts, Grants, and Agreements (Extramural) for Research, Training, and Public Service

E. Correspondence

F. Gifts, Endowments, Private Grants

G. Leases

H. Loan and Property Management Program

I. Minutes

J. Other Administrative Records

K. Patents

L. Policies, Procedures, Laws

M. Publications

N. Publicity and Mass Media Information

O. Reports and Rosters

P. Risk Management

II. Auxiliary and Services Enterprises

A. Bookstore

B. Computer Center

C. Garage

D. Housing and Residence Hall Administration

E. Intercollegiate Athletics

F. Parking

G. Storehouse and Receiving

H. Telecommunications

III. Fiscal

A. Budget and Budget Control

B. Cash Receipts and Receivables

C. Equipment Inventory

D. Financial Reports and Statements

E. Purchasing and Disbursements

F. Other

IV. Medical

A. Student Health Services

B. Teaching and Research Hospital

V. Payroll Personnel/Benefits

A. Benefits - Insurance

B. Benefits - Investment Programs

C. Benefits - Publications

D. Benefits - Retirement

E. Benefits - Other Than Insurance and Retirement

F. Employment

G. Payroll Deductions

H. Payroll, Personnel, Benefits Data Base Updating and Reporting

I. Payroll Processing

J. Payroll - Tax Forms and Reports

K. Recruitment

L. Salary and Wage Administration

M. Time and Leave Reporting

VI. Physical Plant

A. Architects and Engineers

B. Campus Planning

C. Plant Maintenance and Operations

VII. Student and Applicant Records

A. Admissions and Readmissions (excluding UNEX)

B. Employment - Undergraduates and Graduates

C. Extracurricular Activities

D. Financial Aid

E. Registration, Enrollment, and Performance (excluding UNEX)

F. University Extension

VIII. Library

A. Acquisitions

B. Cataloging

C. Circulation

D. Government Publications

E. Serials

F. Interlibrary Loans

G. Bindery

IX. Administrative Electronic Data Retention Guidelines