University of California Records Management Disposition SchedulesA. AGREEMENTSRecord Type or Number Record Title or General Description Office of DISPOSITION SCHEDULE IN YEARS Record Record Copy Other Copy
Athletic Agreements (See Sec. II.E, Intercollgiate Athletics) G Broadcasting Agreements (radio, TV, Executing 3-5 1 following etc.) Office following expiration expiration G Charter & Transportation Agreements Executing 3-5 1 following (e.g., boats, planes, buses, & bus Office following expiration service) expiration G Concession Agreements (e.g., vending Executing 3-5 1 following machines, other coin-operated equipment) Office following expiration expiration G Education Abroad Program Agreements Secretary of 6 after 1 after The Regents termination termination G Equipment Loan Agreements Executing *3 following 0-1 Office expiration following expiration G Independent Consultant Agreement Accounting *5 following 0-5 (excluding architects & internal Executing termination faculty consultants) Office G Nongovernmental Miscellaneous Agreements Secretary of 6 after 0-2 after The Regents termination termination G Occupancy & Lease Agreements Under Secretary of *6 after 1 after DOE Contracts The Regents termination termination G Performance Agreements Executing 4 after 0-5 Office expiration G Planned Purchasing Program Agreement Negotiating 3-5 1 following (University & State) Office following expiration expiration G Professional Services Agreements (to UC, Executing 5 following 1 following excluding medical) Office expiration expiration G Property/Facilities & Outside Facilities Rental Agreements (See Sec. I.G, Leases) G Sales Agreements Executing 3-5 1 following Office following expiration expiration G Service Agreement & Contract - Executing 3-5 1-2 University as Recipient Office following following expiration expiration G Service Agreement & Contract - Executing 3-5 1-2 University as Vendor Office following following expiration expiration G Staff Employee Training Agreement Executing 3-5 0-5 Office following following expiration expiration G State Agreements/Contracts (research, Contracts & 6 after 0-5 service, cooperative) Grants termination following Accounting 3 after termination termination G Teacher Training Agreements Executing 3-5 0-5 Office following following expiration expiration G Utility Agreements Secretary of 3 following 1 following The Regents expiration expiration Negotiating 3 following Office expiration G Work/Study Agreements, Federal Financial *5 after 0-5 after Aid termination termination G Work/Study Agreements with Public & Executing 3 following 1 following Private Non-Profit Organizations Office expiration expiration (excluding Federal) Record Type or Number Record Title or General Description Office of DISPOSITION SCHEDULE IN YEARS Record Record Copy Other CopyB. APPLICATIONS AND REQUESTS
G Audio Visual Aids, Request for Department 0-1 --- G Bicycle Registration Application Police 1 0-1 Cashier-SD G Computer Facilities, Request for Department 0-5 0-5 G Facilities, Application for Use of, or Issuing 0-1 UAT Space Reservation Department G & Insurance, Request for and Request for OP-RM&S 2 after 1-2 after 1300, Change to Existing expiration expiration 1300A, & 1310 VC-Business 1-2 after & expiration Finance 1 after Department expiration RM2 Records Disposition Schedule, Request Records 1 after Until for Management publication published Committee G SCUBA Certification, Application for Environmental 7-22 after --- Health & termination, Safety graduation, or withdrawal Record Type or Number Record Title or General Description Office of DISPOSITION SCHEDULE IN YEARS Record Record Copy Other CopyC. CERTIFICATES, LICENSES, PERMITS, REGISTRATIONS, WARRANTEES
G Aircraft Registrations Executing 1 following 0-1 Office disposal of aircraft G Alcohol Use Permit Materiel 3 following 0-1 Manager expiration following expiration G Certificate of Approval to Keep and Use Laboratory Animals (No longer issued. Replaced by Registration Permit issued by USDA.) G Certificates of Insurance OP-RM&S 3 after 1 after expiration expiration G Controlled Substances/Narcotics Materiel 3 following 0-3 Certificate Manager expiration G Copyright Assignments/Transfers Executing 3 following 0-3 Office expiration G Copyright Licenses Executing 3 following 0-3 Office expiration G Copyright Registrations Executing Until 0-Expired Office expired G Distribution of Literature Permit, Dean of 0-2 then to --- Non-University Organizations Students Archives G Easements Secretary of Permanent or --- The Regents/ until Negotiating disposal of Office property G Elevator Permit Physical Until Until Plant superseded superseded G Import and Export Licenses Purchasing 5 following 0-1 expiration following expiration G Nuclear Reactor License Secretary of 5 following 0-3 The Regents/ expiration following Negotiating expiration Office G Permit-to-Enter (Entry Permit) Executing 1 following 0-1 Office expiration following expiration G Pressure Vessel Permit Physical Until Until Plant superseded superseded G Private Automobile, Use Permit Issuing 1 following 0-1 Office expiration following expiration G Radio & Television Licenses Negotiating 1 following 0-1 Office expiration following expiration G Registered Research Facility Permit Research Until --- Facility revoked, return to USDA G University Name, Use Permit Granting 2 following 0-1 Office expiration following expiration G Utility Licenses Secretary of 1 following 0-1 The Regents expiration following expiration G Vehicle Registration Executing Until 1 after Office disposal of expiration vehicle G Vessel and Trailer Registration Purchasing Until 1 after disposal of expiration vessel/ trailer G Vehicle Warrantees Garage Life of --- Warranty Record Type or Number Record Title or General Description Office of DISPOSITION SCHEDULE IN YEARS Record Record Copy Other CopyD. CONTRACTS, GRANTS, & AGREEMENTS (EXTRAMURAL) FOR RESEARCH, TRAINING & PUBLIC SERVICE
G Advice of Contract/Grant Award (EDP Originating 0-3 0-1 in-put document) Contracts & Grants Office See also Sec. I-F, Gifts, Endowments, and Private Grants (UDEV 100/U1507) where the Advice of Contract/Grant Award form is used in lieu of UDEV 100/U1507 to report acceptance of a private grant. G Advice of Contract/Grant Proposal (EDP Originating 0-3 0-1 in-put documents) Contracts & Grants Office G Personnel Activity Reports (PAR): See Section V-M, Time and Leave Reporting (UCSA 001 Personnel Activity Report) G Basic Agreements (including master Contracts & Longer of: 0-5 contracts, master agreements, & advance Grants i) 4 after payment pool agreements) with related Office termination/ material (Campus or expiration, OP) with ii) 6 after operational final responsibility payment of all project orders there-under, or iii) resolu-tion of any litigation, claim, or audit. All subject to archival review Accounting Same as 0-5 Office immediately (campus or above OP) with operational responsibility G Contracts (including interagency Contracts & Longer of: 0-5 agreements & projects orders under basic Grants i) 6 after agreement), Grants (including private), Office expiration/ Cooperative Agreements (including (campus or termination private) with related material: See OP) with ii) also Sec. I-F, Gifts, Endowments, & operational resolution Private Grants, for the disposition responsibility of any schedule covering Form UDEV 100/U1507, litiga-tion, Gift/Private Grant Acceptance Report claim or (for Private Grants), G (or equivalent) audit, or iii) period stated in award document. All subject to archival review Accounting Same as 0-5 Office immediately (campus or above OP) with operational responsibility G Proposals for Extramural Support Contracts & Grants Office (campus or OP) with operational responsibility Pending Proposal Hold until Hold until proposal is proposal is awarded, awarded, rejected or rejected or withdrawn withdrawn (see next (see next entries) entries) Rejected or Withdrawn Proposal 0-2 0-1 Awarded Proposal: Awarded proposals 0-5 become a part of the resulting award documents (see Contracts, Grants, and Cooperative Agreements, above) G Reports, Fiscal & Administrative on Federal Financial Aid & Training Program Grants: See Section III-D, Fiscal (Financial Reports & Statements) G Contracts with DOE for operation of DOE Secretary of *10 after 1-10 after Laboratories (including related The Regents termination, termination agreements): See also Sec. I-A, then to Agreements (Occupancy & Lease Agreements Archives Under DOE Contracts) Contract and Grant Reports - Computer Generated Quarterly Reports Provided to Each Campus & Laboratory CGX030A Corporate Contract & Grant Edit Error OP Contracts Until 0-1 Report - Awards (transactions identified & Grants superseded as "rejected" must be corrected & by next re-entered by campuses) quarterly CGX030A CGX030P Corporate Contract & Grant Edit Error OP Contracts Until 0-1 Report - Proposals (advisory report to & Grants superseded campus only-- correction of proposal by next errors by campuses optional) quarterly CGX030P CGX070A Contract & Grant Awards (sorted by OP Contracts Until 0-1 campus-sponsor- department) & Grants superseded by next quarterly CGX070A CGX070P Contract & Grant Proposals (sorted by OP Contracts 5 0-5 campus-sponsor-department) & Grants CGX1241 Federal & State Sponsors (Sponsor Code OP Contracts Until 0-1 Listings) & Grants superseded by next quarterly CGX1241 CGX1251 Other Government Agency Sponsors OP Contracts Until 0-1 (Sponsor Code Listing) & Grants superseded by next quarterly CGX1251 CGX1261 Sponsors Other than Federal, State, and OP Contracts Until 0-1 other Government Agencies (Sponsor Code & Grants superseded Listing) by next quarterly CGX1261 Quarterly University-wide Reports (not distributed to campuses or laboratories) CGX075A Summary Report of Contract and Grant OP Contracts 10 0-5 Awards & Grants Contract and Grant Reports - Computer Generated (continued) Quarterly University-wide Reports (not distributed to campuses or laboratories (continued) CGX100A Index of Contract & Grant Awards OP Contracts Until 0-1 (sorted by sponsor-campus) & Grants superseded by next quarterly CGX100A CGX1211 All Sponsors in Sponsor Code Order OP Contracts Until 0-1 & Grants superseded by next quarterly CGX1211 CGX1221 All Sponsors in Sponsor Title Order OP Contracts Until 0-1 & Grants superseded by next quarterly CGX1221 CGX1231 All Sponsors in Sort Key Order OP Contracts Until 0-1 & Grants superseded by next quarterly CGX1231 Annual University-wide Reports to Each Campus & Laboratory CGX070AA Contract & Grant Award (sorted by OP Contracts 10 0-5 campus-sponsor-department) & Grants Annual University-wide Reports (not distributed to campuses or laboratories) CGX100AA Index of Contract & Grant Awards OP Contracts 10, then to 0-5 (sorted by sponsor-campus) & Grants Archives CGX200AA Annual Comparison of Award Amounts OP Contracts 2 0-5 (sorted by federal, state, or other type & Grants of sponsor and by sponsor according to the total annual award amount) As-Requested University-wide Reports CGX100P Index of Contract & Grant Proposals Requesting 0-2 0-2 (quarterly data, sorted by Office sponsor-campus) CGX400A Summary Inventory of Active Contracts & Requesting 0-2 0-2 Grants (sorted by Office campus-Universitywide-type of sponsor-sponsor) CGX903A Data Element Search Report Requesting 0-2 0-2 Office Record Type or Number Record Title or General Description Office of DISPOSITION SCHEDULE IN YEARS Record Record Copy Other CopyE. CORRESPONDENCE
G Photocopied (Xerox, etc.) Material, Department 0-1 extra copies of G Policy & Nonroutine Correspondence Department Until 0-2 superseded
G Routine Correspondence Department 0-1 ---
G Printing & Xerox Masters, etc., used Department 0-1 ---
F. GIFTS, ENDOWMENTS, PRIVATE GRANTS
Computerized Printout of Alumni & Donor Development Until 0-1 Profile & Alumni superseded Office G Decree of Distribution Secretary of Permanent **0-10 The Regents (V) G Deed: Gift, Grant, & Quitclaim Secretary of Permanent **0-10 The Regents (V) Endowment or Loan Fund Record Sheet President Permanent **0-10 G Estate & Will File General Permanent **0-10 Counsel G or Report of Gift/Private Grant Acceptance UDEV100 with attachments, including: Gift Acceptance and/or Acknowlegement Letter(s) Donor's Letter of Gift or Pledge Various Donor Lists (if applicable) Campus 1 **0-1 Gifts of $1 - $999, excluding gifts of Develop-ment real property and endowments Office 10 **1 Gifts of $1,000 - $999,999, excluding OP-Recds. gifts of real property and endowments Mgmt. Serv. 10 then to **1-10 Gifts of $1,000,000 and over, and all OP-Recds. Archives gifts of real property and endowments. Mgmt. Serv. See also Sec. I-D, Contracts, Grants, & Agreements (Extramural) for Research, Training, & Public Service, for the disposition schedule covering private grant documents & related materials other than UDEV 100 and attachments. G Gift Term Amendment or Cancellation President Permanent **0-10 Report of the Receipt of Gifts of President Permanent **0-10 Securities Gifts & Endowments Reports - Computer Generated GE010 Exception Listing - Gifts & Endowments OP-Gifts & UAT --- Endowments GE030 G.E. Master File Additions, Changes, & OP-Gifts & 2 0-1 Deletions Endowments GE140 G.E. Correction Run OP-Gifts & UAT --- Endowments GE185 Monthly Register of Gifts OP-Gifts & 2 0-1 Endowments GE200 Monthly Report of Accepted Gifts OP-Gifts & 2 0-1 Endowments GE425 G.E. Numeric Roster - Quarterly OP-Gifts & Until Until Endowments superseded superseded GE900 Annual Summary of Gifts OP-Gifts & 5 --- Endowments GE930 Breakdown of Gifts by Size & Source OP-Gifts & 5 --- Endowments GE980 Annual Register of Accepted & Received Gifts & 10-Permanent 0-5 Gifts by Campus Endowments/ or to Development Archives GE985 Composite Register of Accepted & OP-Gifts & Permanent --- Received Gifts & Endowments (Annual) Endowments Record Type or Number Record Title or General Description Office of DISPOSITION SCHEDULE IN YEARS Record Record Copy Other CopyG. LEASES
G Personal Property Leases/Rentals (e.g. Executing *1-3 0-1 equipment) Office following following termination termination G Real Property & Facilities Leases & Secretary of *6 following 0-3 Rental Agreements (See also Sec. A, The Regents termination following Agreements) (V) termination Record Type or Number Record Title or General Description Office of DISPOSITION SCHEDULE IN YEARS Record Record Copy Other CopyH. LOAN AND PROPERTY MANAGEMENT PROGRAM
G ORIGINATION FORMS Loan & 4 years 3 years Property after loan after Management - payoff loan payoff OP REPORTING FORMS IRS-1096 Annual Summary & Transmittal of US Loan & 5 0 Returns Property Management - OP G Federal Reporting Information Form Loan & 5 0 Property Management - OP G Investor Reporting Loan & 1 0 Property Management - OP IRS-8330 Issues of Quarterly Information Loan & 5 1 month Return for Mortgage Property Credit Certificates Management - OP IRS-8329 Lender's Information Return for Loan & 5 0 Mortgage Credit Property Certificates Management - OP G Loan/Status Summary Reports Loan & 1 0 Property Management - OP G Mortgage Revenue Bond Statistics Loan & 5 0 Property Management - OP SERVICING FORMS G Appraiser Payments Loan & 1 1 Property Management - OP Borrower Notification Forms STL-113 Balloon Payment Letter Loan & 3 years 3 years Property after loan after Management - payoff loan payoff OP G Closing Costs/Interest for Two Loan & 5 5 Borrowers Property Management - OP G Monthly Billing Statements/ Loan & 1 1 Notification of Mortgage Property Interest Rate Change/Impound Management - OP G Statement of Loan Closing Costs Loan & 5 5 Property Management - OP G 1098 - Annual Mortgage Interest Loan & 5 5 Statement Property Management - OP G Cash Payment Made in Error Loan & 1 1 Property Management - OP G Change in Payment Status Forms Loan & 1 1 Property Management - OP G Condolence Letter Loan & 1 1 Property Management - OP G Delinquency Forms Loan & 1 1 Property Management - OP G Notice of Intent to Accelerate Loan Loan & 3 years 3 years and Sell Property Property after loan after Management - payoff loan payoff OP G Hazard Insurance Forms Loan & 1 1 Property Management - OP G Payoff Forms Loan & 1 1 Property Management - OP G Payroll Deduction/Reduction Accounting 1-5 after 5 Authorization (Other than inactive or Insurance and Retirement) modified G Refund/Request Forms Loan & 1 1 Property Management - OP G Salary Supplied by Outside Loan & 1 1 Institution Property Management - OP G Social Security Request/Verification Loan & 5 0 Property Management - OP OTHER FORMS G Private Mortgage Insurance Loan & 1 1 Property Management - OP IRS-4419 Application for Magnetic Media Loan & 5 0 Reporting Property Management - OP Record Type or Number Record Title or General Description Office of DISPOSITION SCHEDULE IN YEARS Record Record Copy Other CopyI. MINUTES
Academic Senate Assembly, Record of Senate Permanent, 0-10 Offices transfer to Archives after 10-25 Backup Material to Minutes Senate 0-20, then 0-1 Offices to Archives for selective retention Committees of the University Assembly Senate Permanent, 0-10 Offices transfer to Archives after 10-25 Division Senate of Permanent, 0-10 initiating transfer to campus Archives after 10-25 Divisional Special Committees Senate of Permanent, 0-10 initiating transfer to campus Archives after 10-25 Divisional Standing Committees Senate of Permanent, 0-10 initiating transfer to campus Archives after 10-25 Backup Material (not listed specifically Originating 0-5 0-1 elsewhere) department Building & Campus Development Committee Committee 1-5, then to 0-1 Minutes & Reports secretary Archives Campus Planning Committee Committee 5-10, then 0-2 secretary to Archives Council of Chancellors President Permanent 5-10 Chancellor Permanent G Backup Material President 5-10 1-10 G Other Minutes (Administrative Committee or 0-10 0-5 Committees, etc.) Appointing Officer Regents Regents (V) Permanent, 1-10 then to President Archives Chancellor 20 5-10, then to Archives G Backup Material Regents or 5-10 1-10 submitting department G University committees appointed by President or 1-15, then 1-15 President or Chancellors Chancellor to Archives Record Type or Number Record Title or General Description Office of DISPOSITION SCHEDULE IN YEARS Record Record Copy Other CopyJ. OTHER ADMINISTRATIVE RECORDS
Bills of Sale/Conveyances of Title to Secretary of Until Property 0-5 Real Property the Regents is sold or disposed of Business Property Tax Statement Secretary of *5 0-5 the Regents G Disclosure of Information Records (See Sec. V.B, Records & Reports) G Enrollment Card, California 4-H Program 4-H State 3-5 3-5 Office G Five-year Review of Organized Research Reviewing 0-5 after 5-10 Units - Universitywide office life of unit, then to Archives G Inventory Forms, Supplies Department 0-1 --- G Police Car Mileage Records Police 1 after car 0-1 Garage-SB sold G Property Tax Exemption Records Executing *5 after --- Office termination of lease G Radiation Usage Records including: Environment 3 0-3 Receipt, transfer and disposal records & Safety or Inventory records Radiation Instrument calibration records Facility Sealed source leak test records Internal citations Records & documents related to above RM-1 Records Inventory & Disposition Worksheet Department Until superseded G Traffic Citations Police 0-5 0-5 G Traffic Counts, Police Police 5 0-5 Parking Service UCLA Record Type or Number Record Title or General Description Office of DISPOSITION SCHEDULE IN YEARS Record Record Copy Other CopyK. PATENTS
G Case Files Patent, Trademark, & Copyright Patent Not Issued 10 after the 0-10 last action or expiration of the license or other agree- ment, then to archives Patent Issued 7 after the 0-10 last patents have expired, then to archives G Patent License Agreement Patent, 7 after the 0-10 Trademark, & date of Copyright termination (V) of the license, then to archives G Financial Records, Patent Income, Patent Patent, 7 after the 0-10 Expense, Inventor's Share Payments Trademark, & last Copyright payment, (V) last patent expires, or termination of the license, whichever date is last, then to archives Record Type or Number Record Title or General Description Office of DISPOSITION SCHEDULE IN YEARS Record Record Copy Other CopyL. POLICIES, PROCEDURES, LAWS>
Bylaws Academic Senate Senate Permanent, Until Offices transfer to superseded Archives after 5-10 Academic Senate, Divisional Senate Permanent, Until Offices transfer to superseded Archives after 5-10 Regents By-Laws and Standing Orders Current Secretary of Permanent Until The Regents superseded Obsolete Sections Archives Permanent --- Records Disposition Schedules Manual Records Until Until Management superseded superseded Committee G Laws and Ordinances Police Until Until superseded superseded G Policy Manuals, Federal & State Agencies Departments Until Until Affected superseded superseded or obsolete or obsolete G Policy Manuals, University President, Permanent Until Chancellor, superseded or issuing office State Legislative Bills Sacramento 0-2 0-2 G University Directives and Regulations President, Permanent Until Chancellor, superseded or issuing office Record Type or Number Record Title or General Description Office of DISPOSITION SCHEDULE IN YEARS Record Record Copy Other CopyM. PUBLICATIONS
Academic Plans Campus Chancellor 2-10 after Until of superseded, superseded initiating then to campus Archives President Departmental Draft Chancellor Until Until superseded superseded or incorporated in Campus Academic Plan University President 2-10 after Until Chancellor superseded, superseded then to Archives Calendars G Campus Chancellor 1 G University President 1 UAT Catalogs Other Institutions Admissions 1-10 1-10 UC Campuses OP-Registrar 1-10 1-10 Registrar 1-10 and/or (initiating Admissions campus only; then to Archives) University Extension UNEX 3-10, then 0-5 Recorder's to Archives Office G Class Schedules, Administrative Use Department 1-2 0-1 Directories G Campus Telephone Business Until Until Office superseded, superseded then to Archives G Student Originating 1-5, then to Until Office Archives superseded University President Permanent 0-1 OP- 10 Publications G Miscellaneous UC Publications (not Issuing Permanent 0-10 listed specifically elsewhere) department Newsletters President's Newsletter President Permanent 0-1 Archives Permanent University Bulletin/UC FOCUS OP- 2 copies - 1-5 Publications Permanent Campus Public Permanent Information President G Newspapers - Campus Student 1, then to 0-2 Affairs Archives G Official Publication Proofs and Work Campus 0-1 0-1 Papers Publications OP-Publicatio 0-1 ns Record Type or Number Record Title or General Description Office of DISPOSITION SCHEDULE IN YEARS Record Record Copy Other Copy
N. PUBLICITY AND MASS MEDIA INFORMATION
Biographical Data on Regents Secretary of Permanent As long as The Regents member Clippings, Campus Collection Public 0-2, then to --- Affairs Archives News Releases G Administrative Public 0-15, then 0-1 Affairs to Archives 0-15, then OP- to Archives Publications G Departmental Department 0-5 0-1 G Source Material Public 0-10 0-5 Affairs University Clip Sheets OP- 0-1 UAT Publications University Extension Promotion Brochures UNEX Program 3-10, then 0-2 Promotion to Archives Office Record Type or Number Record Title or General Description Office of DISPOSITION SCHEDULE IN YEARS Record Record Copy Other CopyO. REPORTS AND ROSTERS
G Controlled Substances/Narcotics Purchasing 3 following 0-3 Inventories certificate following expiration certificate expiration R34 Injury Report Environmental 5 0-1 Health & Safety Accounting - SF Personnel - SC G Intramural Team Roster Athletic or 0-2 --- P.E. Department Personal/Confidential Records Report OP-Academic Until Until (State of California, Information & Staff superseded superseded Practices Act) Personnel Relations Police G Fire, Safety, Traffic Information Police or 1 0-1 Reports Fire Department G Lost and Found Reports Police 0-2 UAT G Police Officer Daily Logs Police 0-1 --- G Purchasing Activities/Actions/Savings OP-Business 2-5 2 Reports Affairs G Travel Rosters of Teams & Field Trips Department 1-2 UAT G Waiver of Liability, Personal Property Purchasing 1-5 after --- Reports on Campus or Inventory termination Institutional Studies Reports - Computer Generated ISO32 Credit Hour Tabulation by Level of OP-Budgetary 5-10 0-5 Instruction & by Level of Student Planning IS524 Report Listing - Employees & Classes OP-Budgetary 5-10 0-5 They Teach Planning IS540A Listing of Weekly Student Hours by OP-Budgetary 5-10 0-5 College, Level of Instruction, Subject Planning Field, Type of Instruction, Spread by Rank IS540B Listing of Weekly Contact Hour OP-Budgetary 5-10 0-5 Planning IS540C Students per Contact Hour OP-Budgetary 5-10 0-5 Planning IS550 Report Tabulation and Listing - Total OP-Budgetary 5-10 0-5 FTE Planning IS590A Contact Hours (Contact & Preparation) OP-Budgetary 5-10 0-5 by Campus, Administrative Unit, & Budget Planning Unit IS590 Weekly Teaching Hours OP-Budgetary 5-10 0-5 Planning IS690 Course Statistics Detail Report OP-Budgetary 5-10 0-5 Planning IS720 Course Statistics Summary Report OP-Budgetary 5-10 0-5 Planning IS760 Campus Total Weekly Student Hours by OP-Budgetary 5-10 0-5 Level of Instruction & by Level of Planning Student IS780 Discipline Tabulations OP-Budgetary 5-10 0-5 Planning
G BUS-28 - Loss Report (including OP-RM&S 5 after 1-2 after
Schedule of Clean-up, Repair and settlement settlement
Replacement Costs)
G DMV Form SR-1, Financial Responsibility Campus Risk 5 2
Mgmt. Office
1320 Domestic Transportation Insurance OP-RM&S 2-3 after 1-2 after
Report (Domestic Transit Policy) expiration expiration
G Fine Arts Collections - Section II OP-RM&S 3 after 3 after
Schedule Changes expiration expiration
G Monthly Foreign Transit Insurance OP-RM&S 2 after 1-2 after
Report ("Open Cargo Policy") Insurance expiration expiration
Company Form
G Prior Approval Form - Domestic Transit OP-RM&S 2 after 2 after
expiration expiration
G Proof of Loss - Off Campus OP-RM&S 3 after 3 after
expiration expiration
1322 Property Loss or Damage Report OP-RM&S 5 after 1-2 after
settlement settlement
G Quarterly Fine Arts Report - Campus Risk 3 1-3
Exhibits/Domestic Mgmt. Office
G Report of Vehicle Physical Damage Form OP-RM&S 5 after 2 after
settlement settlement
1323 Transit Claim Loss Report OP-RM&S 5 after 1-2 after
expiration Expiration