University of California Records Management Disposition Schedules
RETENTION PERIOD FOR PAYROLL FILES Attachment A
PRODUCED CYCLE/ RETENTION FILE BY FREQUENCY GUIDELINE MEDIUM COMMENTS PAR PP420 PER Compute 1 month Tape Sort for CONSOLIDATED PAR PPP520 Monthly 3 months Tape VITAL CUM YTD PAR PPP460 Yearly 10 years Tape RESTORE PPP120 PER File Maint 1 cycle Tape VITAL RESTORE PPP120 Monthly Maint 1 month Tape VITAL RESTORE PPP120 Quarterly Maint 3 months Tape VITAL RESTORE PPP120 Yearly Maint 10 years Tape PR601 PPP720 Monthly 3 years Tape PR201 PPP720 Monthly 3 years Tape PR603 PPP720 Monthly 3 years Tape CHECK RECONCILE PPP420 PER Compute 1 month Tape EDW PPP520 Monthly 3 years Tape FICA PPP600 Yearly 10 years Tape VITAL* UNEMPLOYMENT INSURANCE PPP600 Quarterly 3 months Tape TAX & WAGES (W2) PPP600 Yearly 10 years Tape VITAL RETIREMENT PPP730 Monthly 3 months Tape RETIREMENT PPP740 Monthly 3 months Tape GRANT & LOAN TRANSACTION PPP530 Monthly 3 months Tape HEALTH & DENTAL CARRIERS PPP490 Monthly 2 months Tape * on the same tape as tax & wages (WL)