University of California Records Management Disposition SchedulesA. AQUISITIONSRecord Type or Number Record Title or General Description Office of DISPOSITION SCHEDULE IN YEARS Record Record Copy Other Copy
G Address/Information File - Dealers Library Until --- superseded G Address/Information File - Vendors Library Until --- superseded G Purchase/Lease Agreements Library 5 after --- expiration Orders G In Process File Library Until --- superseded G Out-of-print Search File Library UAT G Standing Orders File Library Until --- superseded G Open Order Cancellation File Library 1-5 --- NOTE: With computer-based acquisition systems many of the files in the old schedule are now part of the data base and can be considered "in process" files. Gifts G Donor File Library Permanent --- G Exchange File Library Until --- superseded Record Type or Number Record Title or General Description Office of DISPOSITION SCHEDULE IN YEARS Record Record Copy Other CopyB. CATALOGING
G Author and/or Subject Authority File Library (V) One file is --- - On Line permanent; - On Paper one until superseded G Card Catalog or Catalog Records--Author, Library Until --- Title, Subject superseded G Shelf Lists Library Until --- superseded Record Type or Number Record Title or General Description Office of DISPOSITION SCHEDULE IN YEARS Record Record Copy Other CopyC. CIRCULATION
G Authorization Cards-Library Card Library 0-5 after --- Application/Info expiration G Computer Request Form Library 1 --- G Computer Search Worksheet Library 1 --- G Document Delivery Request Form Library 1 --- G Document Delivery Authorization Form Library 1 --- Loan File G Returned Late Files Library UAT-5 --- G Returned On-Time Files Library UAT-2 --- G Replacement Bill Files Library UAT-5 --- G Reserve Book Cards/Lists Library 0-5 --- G CLSI - "UC System" Logs Library 0-2 --- Record Type or Number Record Title or General Description Office of DISPOSITION SCHEDULE IN YEARS Record Record Copy Other CopyD. GOVERNMENT PUBLICATIONS
G Claims Library 0-3 --- G Depository Item Cards Library Permanent --- G Catalog Organized by Issuing Body Library Permanent --- G Item Selections List Library Permanent --- G Shipping Lists Library 1-2 --- G Address File Library Permanent --- G Bills - Replacement Costs and Processing Library 5 --- Fees G Circulation Records Library UAT --- G Budget Records Library Permanent --- G Automated Information Retrieval Service Library 2 --- Records Record Type or Number Record Title or General Description Office of DISPOSITION SCHEDULE IN YEARS Record Record Copy Other CopyE. SERIALS
G Serials Record Library Permanent --- G Correspondence with Vendors Library UAT-5 G Follow-up Files Library UAT-1 --- G Series Authority File Library Permanent --- G Cancellation Files Library 0-10 --- G Retired Files Library UAT-5 --- G Replacement Files Library Permanent or --- until superseded G Membership and Yearly Renewal Files Library Until --- superseded G Newspaper File Library Permanent --- G Purchasing Authority Library Permanent --- G Invoice or Payment Files Library UAT-5 --- G Purchase Order Files Library UAT-5 --- G Closed Orders Library 0-8 --- G NRLF (Northern Regional Library) Library Permanent --- - on line 2 --- - on paper Record Type or Number Record Title or General Description Office of DISPOSITION SCHEDULE IN YEARS Record Record Copy Other CopyF. INTERLIBRARY LOANS
G Borrower Records Library 2-5 --- G Lender Records Library 0-5 --- Photoduplicating G Log Sheets Library 1 --- G Orders (Transactions Slips) Library 2-5 --- G Requests Library 0-1 --- G Copyright File Library 4 ---G. BINDERY
G Mending Slips (Serials) Library UAT-5 --- G Bindery Information Files Library Permanent --- G Book Transport Slips Library UAT ---