Contact
Admin Policies Office
ucipolicy@uci.edu
949.824.8713
111
Academy, Suite 250
Irvine, CA 92697-4130
DDM :
A&BS : UC
Irvine
|
Administrative Policies and Procedures
Table of Contents
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103-11 |
Guidelines for Writing
and Publishing Administrative Policies and Procedures |
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103-12 |
Delegation of Authority
and Signature Authorization |
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105-10 |
Guidelines
for Regents' Agenda Items |
| HUMAN
RESOURCES |
| |
300-01 |
Human Resources Department |
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300-10 |
Background Check Procedures |
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300-12 |
Guidelines for Campus
Temporary Employment Services (CTES) |
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300-13 |
Guidelines for Volunteers |
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300-14 |
UCI Catastrophic Leave
Program Guidelines |
| |
300-15 |
Work-Related Accidents
and Injuries Procedures |
| |
300-16 |
Transitional Work Program
Policy |
| |
300-17 |
Transitional Work Program
Guidelines |
| ACADEMIC
AFFAIRS |
| |
400 |
Academic Personnel Office |
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401 |
Academic Senate Office |
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402 |
Endowed Chairs - Policy |
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402-10 |
Endowed Chairs - Procedures |
| RESEARCH
ADMINISTRATION |
| |
480-10 |
Research and Graduate
Studies |
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483-40 |
UCI Implementation Guidelines for Tobacco Industry Funding of Research |
| STUDENT
AFFAIRS |
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500 |
UCI Food Service Policy |
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500 |
UCI Food Service Guidelines |
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501 |
UCI Housing Services
Guidelines |
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502 |
Preadmission Medical
and Physical Examination Guidelines for New and Returning
Students |
| UNIVERSITY
ADVANCEMENT |
| |
680 |
University Advancement |
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680-10 |
Policy on Gifts and Endowments |
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680-11 |
Procedures for Processing
Acceptance of a Gift/Private Grant |
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680-12 |
Policy on Memorial and
Honorary Funds |
BUSINESS
AND FINANCIAL AFFAIRS
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| |
General
Administration |
| |
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700-01 |
Administrative Committees |
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700-02 |
Policy on Use of University
Name and Seal |
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700-02 |
Guidelines on Use of
University Name and Seal |
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700-03 |
Guidelines for Relations
of University Employees with State and Federal Officials |
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700-04 |
Notaries Public |
| |
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700-05 |
UCI Employee Emergency
Loan Program - Procedure |
| |
|
700-06 |
Guidelines for Reporting
Improper Activities and for Filing Complaints of Retaliation
for Reporting Improper Activities |
| |
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700-09 |
Policies on Gifts, Gratuities
and Conflict of Interest |
| |
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700-11 |
Guidelines on Subpoena,
Subpoena Duces Tecum, and Deposition Subpoena |
| |
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700-13 |
Guidelines for Reimbursement
of Gift Purchases |
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700-16 |
Policy on Conflicts of
Interest Created By Consensual Relationships |
| |
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700-17 |
Guidelines for Sexual
Harassment Complaint Resolution |
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700-18 |
Guidelines for Discrimination
Complaint Resolution |
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Accounting |
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701 |
Accounting Office |
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701-01 |
Guide to Reading General
Ledger Account Codes |
| |
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701-03 |
Payments to Human Subjects
- Procedures |
| |
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701-04 |
Guidelines for Fiscal
Closing of University Accounts |
| |
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701-05 |
Direct Charges, Encumbrances,
and Invoices |
| |
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701-06 |
Processing and Distribution
of Checks |
| |
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701-07 |
Collection of Accounts
Receivable - Procedure |
| |
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701-08 |
Procedures for Control
of Expenditure and Income Funds |
| |
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701-09 |
Service Department Recharges
and Other Interdepartmental Charges |
| |
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701-10 |
Federal Funds Administrative
Procedures |
| |
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701-11 |
Procedure for Establishing
or Changing Accounts and Funds |
| |
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701-12 |
Guidelines on Sales and
Use Tax |
| |
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701-13 |
Signature Authorization
Procedures |
| |
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701-14 |
Procedure for Accounts
Receivable - University Invoice |
| |
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701-15 |
Documentation of Financial
Transactions - Procedures |
| |
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701-16 |
Departmental Billing
- Procedure |
| |
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701-17 |
Cost Transfers (Non-Payroll)
- Procedures |
| |
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701-18 |
Cost Transfers (Payroll)
- Procedures |
| |
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701-19 |
Personnel Activity Reporting
(PAR) - Procedures |
| |
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701-20 |
Business Meetings and Entertainment Guidelines |
| |
Budget
(Financial Planning) |
| |
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703-10 |
Budget Office Terms and
Definitions |
| |
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703-11 |
Amendments to the Operating
Budget Policy |
| |
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703-11 |
Amendments to the Operating
Budget - Implementation Guidelines |
| |
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703-12 |
Fund Management - Budgetary
Savings Policy |
| |
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703-12 |
Fund Management - Budgetary
Savings Procedures |
| |
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703-13 |
Recharge Accounts and
Rate Review Procedures |
| |
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703-14 |
Sales and Services Income
Guidelines |
| |
Financial
Services |
| |
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704-10 |
Campus Cashiering Procedures |
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704-12 |
Petty Cash Procedures |
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704-13 |
Check Endorsement Procedures |
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Correspondence
|
| |
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705-10 |
Correspondence Guidelines |
| |
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705-12 |
Guidelines on Correspondence
with State and Federal Officials |
| |
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705-16 |
Guidelines on Stationery,
Business Cards, and Collateral |
| |
Materiel
Management - Property Inventory Control |
| |
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706-10 |
Property Inventory Control
System Policy |
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706-12 |
Loan of Equipment - Procedure |
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706-14 |
Property Requiring Special
Handling - Procedure |
| |
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706-15 |
Fabricated Equipment
- Procedure |
| |
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706-19 |
Physical Inventory of
Equipment - Procedure |
| |
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706-20 |
Disposal or Transfer
of University Equipment - Procedure |
| |
Materiel
Management - Purchasing |
| |
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707-10 |
Purchasing Procedures |
| |
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707-11 |
Purchase Requisitions/Purchase
Order Changes - Guidelines |
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707-12 |
Guidelines for Securing
Services of Independent Contractors |
| |
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707-14 |
Guidelines on Conditions
of Use of Tax-Free Alcohol |
| |
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707-15 |
Guidelines on Acquisition
and Use of Controlled Substances (Narcotic and Non-Narcotic) |
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707-16 |
Procedures for Departmental
Purchase of Library Materials |
| |
Audit |
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710-10 |
Internal Audit Policy |
| |
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710-11 |
External Audit Policy |
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Materiel
Management - Insurance and Risk Management
|
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711 |
Guidelines on University
Property, General Liability |
| |
Materiel
Management - Independent Agreements and Payments |
| |
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712-10 |
Guidelines for Securing
the Services of Independent Consultants |
| |
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712-12 |
Guidelines for Performance
Agreements |
| |
Fees
and Service Charges |
| |
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713-10 |
Policy on Student Fees
and Service Charges |
| |
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713-11 |
Policy on Fees for Non-University
Users of Campus Properties and Services |
| |
Computing
and Information Systems |
| |
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714-15 |
Policy on Access to University
Administrative Information Systems |
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714-16 |
Procedures for Accessing
University Administrative Information Systems |
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714-17 |
Using University Administrative
Information Systems |
| |
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714-18 |
Computer and Network
Use Policy |
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Travel,
Transportation, and Entertainment |
| |
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715-01 |
Policy on Travel Authorization
and Approval |
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715-16 |
Moving and Removal Guidelines |
| |
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715-22 |
Guidelines on Use of
University Vehicles |
| |
International
Scholars |
| |
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718 |
Foreign Students and
Foreign Scholars: Visa Guidelines |
| |
Information
Access and Disclosure |
| |
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720-10 |
Information from Public
Records (California Public Records Act) - Guidelines |
| |
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720-11 |
Privacy of and Access
to Information (Excluding Student Records) - Guidelines |
| |
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720-12 |
Student and Student Applicant
Records - Guidelines |
| |
Records
Management |
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721-10 |
Records Management Guidelines |
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721-12 |
Archives |
COMMUNICATIONS
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| |
Electronic
Communications |
| |
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800-10 |
Telecommunications System
Guidelines |
| |
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800-11 |
Campus Radio Systems
Guidelines |
| |
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800-12 |
Data Communication Systems
Guidelines |
| |
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800-13 |
UCInet Guidelines |
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800-15 |
UCI Guidelines for the
UC Electronic Communications Policy |
| |
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800-16 |
World Wide Web Policy |
| |
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800-17 |
UCI Implementation Guidelines
for Notification in Instances of Security Breaches Involving
Personal Information Data |
| |
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800-18 |
Security Guidelines for
Computers and Devices Connected to UCInet |
| |
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800-20 |
ZotMail Guidelines |
| |
Distribution
Services |
| |
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801 |
Policy on Mail Services,
Shipping and Receiving |
| |
Instructional
Resources Center |
| |
|
802-10 |
Instructional Resources
Center Guidelines |
| |
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802-11 |
Policy on Use of Videotapes |
| |
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802-12 |
Policy on Off-Air Recording
of Broadcast Programming for Educational Purposes |
| |
Communications
and Public Information |
| |
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804 |
Communications Office |
PHYSICAL
ENVIRONMENT AND PROPERTIES
|
| |
Buildings
and Grounds - General Use |
| |
|
900-10 |
Policy on Use and Scheduling
of UCI Properties |
| |
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900-12 |
Policy on Posting and
Distribution of Literature and Materials |
| |
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900-13 |
Policy on Consumption
of Alcoholic Beverages |
| |
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900-14 |
Access Regulations for
Employee Organizations |
| |
|
900-16 |
Policy on Temporary Access
to University Properties by Off-Campus Vendors and Commercial
Entities |
| |
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900-17 |
Guidelines on Display
of Flags |
| |
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900-19 |
Guidelines on Scheduling
General Assignment Classrooms for Academic Instruction |
| |
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900-20 |
Withdrawal of Consent
to Remain on Campus - Policy |
| |
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900-21 |
Withdrawal of Consent
to Remain on Campus - Procedure |
| |
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900-22 |
ASUCI Marquee Posting
Policy |
| |
Buildings
and Grounds - Planning and Construction |
| |
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901-10 |
Capital Planning |
| |
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901-11 |
Procedure for Naming
University Properties, Programs, and Facilities |
| |
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901-12 |
Campus & Environmental
Planning |
| |
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901-13 |
Design & Construction
Services |
| |
Buildings
and Grounds - Maintenance and Operation |
| |
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902-10 |
Policy on Services Provided
by Facilities Management |
| |
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902-10 |
Guidelines for Services
Provided by Facilities Management |
| |
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902-11 |
Guidelines on Issuance
and Retrieval of Keys to Employees or Students |
| |
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902-12 |
Guidelines for the Conservation
and Management of Energy and Water Resources |
| |
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902-13 |
Guidelines for Electronic
Security Systems |
| |
Environmental
Health and Safety |
| |
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903-10 |
Environmental Health
and Safety Policy |
| |
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903-14 |
Smoking Policy |
| |
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903-16 |
Policy on Animals on
Campus |
| |
|
903-17 |
Guidelines for Reporting
Animal-Related Issues |
| |
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903-23 |
Fireworks Policy |
| |
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903-29 |
Drug and Alcohol Testing
of Transportation Employees Policy |
| |
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903-30 |
Drug and Alcohol Testing
of Transportation Employees Procedures |
| |
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903-31 |
Guidelines for the Public
Access Automatic External Defibrillation Program |
| |
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903-40 |
Emergency Management
Policy |
| |
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903-41 |
Emergency Management
Procedures |
| |
Parking
and Transportation Services |
| |
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904 |
Parking Policy |
| |
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904-10 |
Parking Definitions,
Laws and Enforcement |
| |
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904-11 |
Parking Permits and Fees |
| |
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904-12 |
Commuter Services and
Ridesharing |
| |
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904-13 |
Vehicles Other Than Automobiles |
| |
|
904-14 |
Motorist Assistance Service |
| |
|
904-15 |
Commuter Services - Carpool
Program |
| |
|
904-16 |
Commuter Services - Vanpool
Program |
| |
Police |
| |
|
905 |
Police Department - Authority
and Jurisdiction |
| |
|
905-10 |
Police - General Procedures |
| |
|
905-20 |
Driver Safety and Driving
Records: DMV Employer Pull Notice (EPN) Program Procedures |
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