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Administrative Policies and Procedures
Table of Contents

                        

SUBJECT AREAS

 
 

   ORGANIZATION AND ADMINISTRATION
  103-11 Guidelines for Writing and Publishing Administrative Policies and Procedures
  103-12 Delegation of Authority and Signature Authorization
  105-10 Guidelines for Regents' Agenda Items

   HUMAN RESOURCES
  300-01 Human Resources Department
  300-10 Background Check Procedures
  300-12 Guidelines for Campus Temporary Employment Services (CTES)
  300-13 Guidelines for Volunteers
  300-14 UCI Catastrophic Leave Program Guidelines
  300-15 Work-Related Accidents and Injuries Procedures
  300-16 Transitional Work Program Policy
  300-17 Transitional Work Program Guidelines

   ACADEMIC AFFAIRS
  400 Academic Personnel Office
  401 Academic Senate Office
  402 Endowed Chairs - Policy
  402-10 Endowed Chairs - Procedures

   RESEARCH ADMINISTRATION
  480-10 Office of Research
  480-20 Guidelines for Compliance with Export Control Regulations
  483-40 UCI Implementation Guidelines for Tobacco Industry Funding of Research

   STUDENT AFFAIRS
  500 UCI Food Service Policy
  500 UCI Food Service Guidelines
  501 UCI Housing Services Guidelines
  502 Preadmission Medical and Physical Examination Guidelines for New and Returning Students

   LIBRARIES
  600-10 UCI Libraries Administrative Policies

   UNIVERSITY ADVANCEMENT
  680 University Advancement
  680-10 Policy on Gifts and Endowments
  680-11 Procedures for Processing Acceptance of a Gift/Private Grant
  680-12 Policy on Memorial and Honorary Funds


   BUSINESS AND FINANCIAL AFFAIRS
  General Administration
    700-01 Administrative Committees
    700-03 Guidelines for Relations of University Employees with State and Federal Officials
    700-05 UCI Employee Emergency Loan Program - Procedure
    700-06 Guidelines for Reporting Improper Activities and for Filing Complaints of Retaliation for Reporting Improper Activities
    700-09 Policies on Gifts, Gratuities and Conflict of Interest
    700-10 Policy on Non-Research Sponsorship and Service Agreements
    700-11 Guidelines on Subpoena, Subpoena Duces Tecum, and Deposition Subpoena
    700-13 Guidelines for Reimbursement of Gift Purchases
    700-16 Policy on Conflicts of Interest Created By Consensual Relationships
    700-17 Guidelines for Reporting and Responding to Reports of Sex Offenses
    700-18 Guidelines for Reporting and Responding to Reports of Discrimination and Harassment
    700-20 Policy on Use of University Name and Seals, Campus Names and Seal and Trademarks
    700-30 Policy on International Academic MOUs and Agreements
    700-31 Guidelines for International Academic MOUs and Agreements

  Accounting
    701 Accounting Office
    701-01 Guide to Reading General Ledger Account Codes
    701-03 Payments to Human Subjects - Procedures
    701-04 Guidelines for Fiscal Closing of University Accounts
    701-05 Direct Charges, Encumbrances, and Invoices
    701-06 Processing and Distribution of Checks
    701-07 Collection of Accounts Receivable - Procedure
    701-08 Procedures for Control of Expenditure and Income Funds
    701-09 Service Department Recharges and Other Interdepartmental Charges
    701-10 Federal Funds Administrative Procedures
    701-11 Procedure for Establishing or Changing Accounts and Funds
    701-12 Guidelines on Sales and Use Tax
    701-13 Signature Authorization Procedures
    701-14 Procedure for Accounts Receivable - University Invoice
    701-15 Documentation of Financial Transactions - Procedures
    701-16 Departmental Billing - Procedure
    701-17 Cost Transfers (Non-Payroll) - Procedures
    701-18 Cost Transfers (Payroll) - Procedures
    701-19 Payroll Certification System Guidelines for Federally Sponsored Projects
    701-20 Business Meetings and Entertainment Guidelines

  Budget (Financial Planning)
    703-10 Budget Office Terms and Definitions
    703-11 Amendments to the Operating Budget Policy
    703-11 Amendments to the Operating Budget - Implementation Guidelines
    703-12 Fund Management - Budgetary Savings Policy
    703-13 Recharge Accounts and Rate Review Procedures
    703-14 Sales and Services Income Guidelines

  Financial Services
    704-10 Campus Cashiering Procedures
    704-12 Petty Cash Procedures
    704-13 Check Endorsement Procedures

  Correspondence
    705-10 Correspondence Guidelines
    705-12 Guidelines on Correspondence with State and Federal Officials
    705-16 Guidelines on Stationery, Business Cards, and Collateral

  Materiel Management - Property Inventory Control
    706-10 Property Inventory Control System Policy
    706-12 Loan of Equipment - Procedure
    706-14 Property Requiring Special Handling - Procedure
    706-15 Fabricated Equipment - Procedure
    706-19 Physical Inventory of Equipment - Procedure
    706-20 Disposal or Transfer of University Equipment - Procedure

  Materiel Management - Purchasing
    707-10 Purchasing Procedures
    707-11 Purchase Requisitions/Purchase Order Changes - Guidelines
    707-12 Guidelines for Securing Services of Independent Contractors
    707-16 Procedures for Departmental Purchase of Library Materials

  Audit
    710-10 Internal Audit Policy
    710-11 External Audit Policy

  Materiel Management - Insurance and Risk Management
    711 Guidelines on University Property, General Liability

  Materiel Management - Independent Agreements and Payments
    712-10 Guidelines for Securing the Services of Independent Consultants
    712-12 Guidelines for Performance Agreements

  Fees and Service Charges
    713-10 Policy on Student Fees and Service Charges
    713-11 Policy on Fees for Non-University Users of Campus Properties and Services

  Computing and Information Systems
    714-15 Policy on Access to University Administrative Information Systems
    714-16 Procedures for Accessing University Administrative Information Systems
    714-17 Using University Administrative Information Systems
    714-18 Computer and Network Use Policy

  Travel and Transportation
    715-01 Policy on Travel Authorization and Approval
    715-16 Moving and Removal Guidelines
    715-22 Guidelines on Use of University Vehicles

  International Scholars
    718 Foreign Students and Foreign Scholars: Visa Guidelines

  Information Access and Disclosure
    720-10 Information from Public Records (California Public Records Act) - Guidelines
    720-11 Privacy of and Access to Information (Excluding Student Records) - Guidelines
    720-12 Student and Student Applicant Records - Guidelines

  Records Management
    721-10 Records Management Guidelines
    721-12 Archives

   COMMUNICATIONS
  Electronic Communications
    800-10 Telecommunications System Guidelines
    800-11 Campus Radio Systems Guidelines
    800-12 Data Communication Systems Guidelines
    800-13 UCInet Guidelines
    800-15 UCI Guidelines for the UC Electronic Communications Policy
    800-16 World Wide Web Policy
    800-17 UCI Implementation Guidelines for Notification in Instances of Security Breaches Involving Personal Information Data
    800-18 Security Guidelines for Computers and Devices Connected to UCInet
    800-20 ZotMail Guidelines

  Distribution Services
    801 Policy on Mail Services, Shipping and Receiving

  Instructional Resources
    802-10 Teaching, Learning & Technology Center Guidelines
    802-11 Policy on Use of Videotapes
    802-12 Policy on Off-Air Recording of Broadcast Programming for Educational Purposes

  Communications and Public Information
    804 University Communications Office

   PHYSICAL ENVIRONMENT AND PROPERTIES
  Buildings and Grounds - General Use
    900-10 Policy on Use and Scheduling of UC Irvine Properties
    900-11 Guidelines for Scheduling Campus Properties through Student Center & Event Services
    900-12 Policy on Posting and Distribution of Literature and Materials
    900-13 Policy on the Sale, Service and Consumption of Alcoholic Beverages
    900-14 Access Regulations for Employee Organizations
    900-16 Policy on Temporary Access to University Properties by Off-Campus Vendors and Commercial Entities
    900-17 Guidelines on Display of Flags
    900-19 Guidelines on Scheduling General Assignment Classrooms for Academic Instruction
    900-20 Withdrawal of Consent to Remain on Campus - Policy
    900-21 Withdrawal of Consent to Remain on Campus - Procedure
    900-22 ASUCI Marquee Posting Policy
    900-30 Policy on Filming and Photography on the UC Irvine Campus
    900-31 Guidelines for Filming and Photography on the UC Irvine Campus

  Buildings and Grounds - Planning and Construction
    901-10 Capital Planning
    901-11 Procedure for Naming University Properties, Programs, and Facilities
    901-12 Campus & Environmental Planning
    901-13 Design & Construction Services

  Buildings and Grounds - Maintenance and Operation
    902-10 Guidelines for UCI Campus Services Provided by Facilities Management
    902-12 Guidelines for the Conservation and Management of Energy and Water Resources
    902-13 Guidelines for Electronic Security Systems
    902-14 Policy for Key Control and Access to Campus Facilities

  Environmental Health and Safety
    903-10 Environmental Health and Safety Policy
    903-14 Smoke and Tobacco Free Environment Guidelines
    903-15 Guidelines on Acquisition and Use of Controlled Substances and Precursor Chemicals in Research
    903-23 Fireworks Policy
    903-29 Drug and Alcohol Testing of Transportation Employees Policy
    903-30 Drug and Alcohol Testing of Transportation Employees Procedures
    903-31 Guidelines for the Public Access Automatic External Defibrillation Program

  Transportation and Distribution Services
    904 Policy on Parking, Transportation and Traffic Regulation
    904-10 Parking Definitions, Laws and Enforcement
    904-11 Parking Permits and Adjudication Guidelines
    904-12 Sustainable Transportation Guidelines
    904-13 Guidelines for Vehicles Other Than Automobiles
    904-14 VIP Service Program Guidelines
    904-20 Guidelines on Conditions of Use of Tax-Free Alcohol

  Police
    905 Police Department - Authority and Jurisdiction
    905-10 Police - General Procedures
    905-20 Driver Safety and Driving Records: DMV Employer Pull Notice (EPN) Program Procedures
    905-30 Emergency Management Policy
    905-40 Policy on Non-Research Animals on Campus
    905-41 Guidelines for Reporting Animal-Related Issues