Policies & Procedures

UC IRVINE DELEGATION OF AUTHORITY

Section 1

IDA611 - Appointments, Promotions, Lateral Transfers, Demotions, and Compensation of Certain Staff Personnel (Career, Contract, and Limited)


IDA 611

January 22, 2019

VARIOUS OFFICERS AND ADMINISTRATORS

RE: Delegation of Authority - Appointments, Promotions, Lateral Transfers, Demotions, and Compensation of Certain Staff Personnel (Career, Contract, and Limited)

The authority for appointments, promotions, demotions, and compensation of certain staff personnel was delegated to chancellors by Presidential Delegation DA 2087 on September 15, 1997. Subsequently all compensation-related authorities were delegated via Personnel Policy for Staff Members (PPSM)-30, which sets forth provisions related to compensation. Personnel Procedures for UCI Staff Members (Procedure)-30 provides information concerning the UC policy’s implementation at UCI. Regents Policy 7706 allows chancellors to delegate authority to approve appointments for rehired retirees. I am redelegating certain of the above referenced authorities as follows:

In accordance with PPSM and UCI Procedures, the following individuals are authorized to approve the actions listed below:

  1. All approval authorities herein are only for actions for positions that fall under the Indexed Compensation Level (ICL), the total cash compensation benchmark for certain compensation approval and reporting requirements. The ICL is adjusted annually in accordance with the California Consumer Price Index (CPI) Urban Consumers for all items as determined by the Bureau of Labor Statistics and as reported to the Board of Regents.
  2. All actions must follow the “one-step-up” rule where supervisors must consult their supervisor before approving an action for an employee that directly reports to them.
  3. Unless otherwise specified, the authorities detailed in the table below may be redelegated, however any redelegation must be reviewed and approved by the Associate Chancellor/Chief Human Resources Executive and processed in accordance with UCI Sec. 103-12: Delegation of Authority and Signature Authorization Guidelines.

Authorities

Position Titles

Associate Chancellor/Chief Human Resources Executive

Provost and Executive Vice Chancellor

Associate Chancellor/Chief of Staff

Associate Chancellor/Chief Human Resources Executive

Vice Chancellors

Associate Provost and Executive Vice Chancellor

Deans (including Health Sciences)

University Librarian–Libraries

Director–Intercollegiate Athletics

Associate Vice Chancellor–Enrollment Management

Chief Information Officer and Associate Vice Chancellor– Information Technology

Chief Innovation Officer and Executive Director–Applied Innovation

UCI Health System:1
Chief Financial Officer
Chief Information Officer
Chief Medical Officer
Chief Nursing Officer
Chief Operating Officer

Associate Chancellors

Associate Provost and Executive Vice Chancellor

Associate University Librarian, Administrative Services–Libraries

Sr. Associate Vice Chancellor, Administration– Research

Associate Vice Chancellor, Administrative Operations & Research Program Services– Research

Associate Vice Chancellor, Division of Finance and Administration–Division of Finance and Administration

Associate Vice Chancellor, Finance & Administration–University Advancement & Alumni Relations

Associate Vice Chancellor, Auxiliary Services & Business Enterprises–Student Affairs

Assistant Vice Chancellor/Chief of Staff, Communications & Special Programs–Student Affairs

Associate Dean, Administration–Health Sciences

Associate Dean, Finance & Clinical Operations–Health Sciences

Assistant Deans of Administration (Schools)

All Compensation Actions

Review and approve total compensation, including $230,000 or greater. Coordinate additional approval by the Chancellor, President, or The Regents, as required.3

Total compensation (base, stipend, incentive, etc.) up to $230,000. All actions must follow the “one-step-up” rule where supervisors must consult their supervisor before approving an action for an employee that directly reports to them.

Appointment Salaries (Career, contract, limited)

Appointment rates, including those above the midpoint of the assigned salary range, following consultation with Human Resources.

Appointment rates up to the midpoint of the assigned salary range.

Salary Increase (all base-building actions)2

Salary increases, including those exceeding 15%.

Salary increases up to 15%.

Salary Increases with Lateral or Lower Salary Grade Transfer

Salary increases upon lateral transfer or transfer to a classification with a lower salary grade. Consultation with Human Resources is recommended. Must follow other salary increase parameters.

Stipends

Administrative stipends more than 12 months in duration and/or exceeding 24.4% of the current base salary.3

Administrative stipends of not more than 12 months in duration exceeding 15%, but no more than 24.4% of the current base salary.

Administrative stipends up to 15% of the current base salary, and not more than 12 months in duration.

Rehired Retirees

Appointments for rehired retirees consistent with Regents Policy 7706 for actions not exceeding the Indexed Compensation Level. May sign as “Executive Officer.”3

Authorized to sign as “Dean/Director/Principal Officer” on the Retired Employee Approvals Form (UBEN 138).3

Any department head whether listed above or not may sign as “Department Head” on the Retired Employee Approvals Form (UBEN 138).

Merit Programs

Determine eligibility for merit and annual salary increases.3

Perform merit calibrations; determine merit levels and merit award amounts. [Supervisors make merit level recommendations.]

  • 1 UCI Health System: all compensation actions must also follow the health system internal approvals process coordinated by Medical Center Human Resources.
  • 2 Salary increases considered base-building actions include appointment salaries (new hires), reclassifications, equity actions, or lateral transfers (any UC location).
  • 3 This authority may not be further redelegated.

This redelegation supersedes my March 8, 2017, delegation of authority, IDA 581 and all previous redelegations, IDAs 387, 389, 390, 427, 438, 456, 461, 468, 489, 497, 499, 507, 511, 525, 526, 533, 534, 535, 536, and 543, on the same subjects.

Signed copy

Howard Gillman
Chancellor


cc: Office of Campus Counsel
Assistant Vice Chancellor-Accounting & Fiscal Services
Executive Director–Campus Human Resources
Executive Director–Health Sciences Human Resources
Executive Director–Medical Center Human Resources
Director–Internal Audit
Manager–Administrative Policies