UC IRVINE DELEGATION OF AUTHORITY

IDA 178

November 21, 1995

OFFICERS AND ADMINISTRATORS

RE: Delegation of Authority - Independent Consultants

Business and Finance Bulletin BUS-34 sets forth Chancellors' authority securing the services of independent consultants, I am redelegating that authority as follows:

The Vice Chancellor-Administrative and Business Services is delegated the responsibility for establishing procedures necessary to fulfill University and campus policies and procedures for securing services of independent consultants.

Administrative responsibility for implementing University and campus policies and procedures for securing services of independent consultants is delegated to the Associate Executive Vice Chancellor, Vice Chancellors, the Associate Vice Chancellor-Administrative and Business Services, the Executive Director and Deputy Executive Director, UCI Medical Center, and Academic Deans. In addition, those administrators shall assume responsibility as Program Review Officials, approving the purpose and contents of agreements, assuring that: (1) no service is rendered prior to the execution of the agreement; (2) no final payment is authorized until written evidence is received that terms of the agreement have been satisfied; (3) all requisite documents have been fully approved and received; (4) sole source justification is documented if the agreement exceeds $15,000 per year and competitive proposals have not been solicited; and (5) the signing individual has signed all agreements, including amendments as one of two executing officials.

The Materiel Manager is delegated the authority to sign all agreements and amendments as the Responsible Administrative Official, ensuring that (1) the application is clear and explains fully the nature of the work; (2) the necessary insurance is provided as appropriate; (3) the dollar amount is appropriate to the work described; and (4) no conflict of interest is involved. The Responsible Administrative Official is the second executing official on agreements, and shall report annually to the Senior Vice President--Business and Finance, as required by BUS-34, VI. D., and to the Executive Vice Chancellor, all agreements with a total contracted amount over $15,000. When an executed agreement originally written for less than $15,000 has been amended such that the total dollar amount of the agreement plus amendment(s) is $15,000 or more, that original agreement and amendments shall be listed in the annual report.

The above authority may not be redelegated and supersedes my delegation of authority on the same subject, IDA 103, dated July 21, 1995.

Laurel L. Wilkening
Chancellor

cc: Senior Vice President--Business and Finance
Special Assistant, Coordination and Review
Assistant Vice Chancellor--Accounting and Fiscal Services
Assistant Vice Chancellor--Academic Personnel
Assistant Vice Chancellor--Human Resources
Materiel Manager, Campus and UCI Medical Center
Director, Contract and Grant Administration
Counsel to the Chancellor
Director, Internal Audit
Coordinator, Campus Administrative Policies