UC IRVINE DELEGATION OF AUTHORITY

IDA 386

August 25, 2004

DEANS
VICE CHANCELLORS
DIRECTOR, INTERCOLLEGIATE ATHLETICS AND CAMPUS RECREATION

RE: Delegation of Authority - Employee Reimbursements

Campus purchasing procedures allow petty cash reimbursement up to $100; specific purchase orders, blanket purchase orders, library blanket orders, and low value purchases up to $2,500; and acquisitions through recharge.

Purchases made by employees directly from retailers are exceptions to University policy (BUS-43, Part 3, VIII), and require additional review and approval prior to possible reimbursement of the purchase. Deans, Vice Chancellors, and Director, Intercollegiate Athletics and Campus Recreation, are delegated the authority to approve employee reimbursements for amounts under $500. Employee reimbursements over $500 require review and approval by Purchasing.

This authority may be redelegated. Such redelegation shall be in writing with copies to the Vice Chancellor-Administrative and Business Services, Assistant Vice Chancellor-Accounting and Fiscal Services, Director-Materiel & Risk Management, Counsel to the Chancellor, Director, Internal Audit, Director-Internal Controls, and the Administrative Policies Coordinator.

This delegation supersedes Chancellor Wilkening's November 21, 1995 delegation of authority, IDA 185, on the same subject.

Ralph J. Cicerone
Chancellor

C:	Vice Chancellor-Administrative and Business Services Assistant Vice Chancellor-Accounting and Fiscal Services Director, Materiel & Risk Management Counsel to the Chancellor Director, Internal Audit Director, Internal Controls Administrative Policies Coordinator