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PERSONNEL PROCEDURES FOR UC IRVINE STAFF MEMBERS


EMPLOYMENT
Procedure 20: Recruitment


Responsible Office: Human Resources
Issued: November 2002

A. References


B. Authority and Responsibility

  1. Department heads and supervisors are responsible for ensuring that recruitments are conducted in accordance with applicable University policies.

  2. The Executive Vice Chancellor, Vice Chancellors, Academic Deans, and the Director, UCI Medical Center, are delegated the authority to waive recruitments, consistent with the provisions for waivers of recruitment.

  3. Human Resources approval is required for:

  4. Consultation with Human Resources is recommended for:

  5. Office of Equal Opportunity and Diversity approval is required for waivers of recruitment

C. Definitions

Internal Recruitment - Limited to current UCI & UCI Medical Center employees only, and may be used to support career progression.

Internal/External Recruitment (Full Recruitment) - Recruitment seeks applicants from both within and outside the UCI & UCI Medical Center workforce.

Exception to Recruitment - Under special circumstances a position may be filled by a qualified person without recruitment, in accordance with Personnel Policies for Staff Members, Policy 20B.

Waiver of Recruitment - Under special situations involving a uniquely qualified individual, recruitment may not be required in accordance with Personnel Policies for Staff Members, Policy 20C

Note: For current UCI hiring practices, contact your Human Resources Employment Representative (e.g. early referral, hiring restrictions, internal recruitment).


D. Application Requirements

To receive full consideration, application materials must be received in the Human Resources Department while the position remains open on the web. An applicant who submitted only a resume during the recruitment process must complete and sign the University application form at the time of hire.


E. Procedures


F. Exceptions to Recruitment Under Special Circumstances


G. Limited and Casual/Restricted Appointments

The hiring authority is responsible for ensuring that appropriate procedures are followed, including assigning the proper classification, ascertaining that the person hired possesses the qualifications to perform the duties, and ensuring that the salary is consistent with campus practice.

H. Waivers of Recruitment

The Executive Vice Chancellor, Vice Chancellors, Academic Deans and the Director, UCI Medical Center, in consultation with Human Resources and the Office of Equal Opportunity and Diversity, are delegated the authority to waive recruitments if requested by the hiring authority and if the action is consistent with equal opportunity and diversity goals. Waivers may be granted in accordance with the following:


I. Applicability

All staff members, except employees who are in a bargaining unit that has an exclusive representative (union) and are covered by the applicable provisions of the collective bargaining agreement.



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