It is the employee's responsibility to notify their supervisor no later than
the next working day after learning of the need for leave time.
The supervisor approves or denies the request and determines whether the leave
is with or without pay. The supervisor requests appropriate documentation when
applicable (ie., jury duty notification and certificate of attendance, subpoena).
Administrative leave with pay for natural or other emergencies or to attend
University meetings or functions, is authorized by or designated by the Chancellor.
Eligible Employee: An staff employee in a full- or part-time position.
Administrative Leave: Leave with or without pay to participate in
specified University and civic activities, or because of natural or other
Requests for Administrative Leave should be in writing and should be supported
by documentation of need when applicable (i.e., jury duty notification, subpoena).
Administrative Leave is not to exceed the number of hours in the employee's
normal work day and normal work week.
Administrative Leave for Voting - Polling sites are usually open from 7
a.m. to 8 p.m. on election days. Leave should be granted only when the employee's
work schedule would not allow the employee time to exercise the voting privilege
before or after the scheduled work day.
For any other leave of absence, refer to the following Personnel Policies
or contact a Human Resources Consultant.
Employee notifies supervisor of need for administrative leave, specifying
the purpose of the leave.
Supervisor approves/denies leave and notifies employee within two working
days. Approval will be given to all requests as outlined in this policy except:
When a scheduling conflict occurs, the supervisor should work with the employee
to reschedule the leave at a time that does not produce a scheduling conflict.
When an employee is required to work, is on another type of leave with or
without pay, or is not scheduled to work during the time other employees are
granted administrative leave, such employee is not eligible for additional
pay or compensatory time off.
Employees on limited appointments are not eligible for administrative
leave with pay for jury duty.
An administrative leave with pay may include related travel
time, not to exceed the pay for the employee's normal work day and work
week, when a non-exempt employee is called to jury duty, and when a non-exempt
career employee is subpoenaed as a witness for a proceeding not involving
All staff members, except Senior Managers (see
Administrative Leave with Pay); and employees who are in a bargaining unit
that has an exclusive representative (union) and are covered by the applicable
provisions of the collective bargaining agreement.